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Navigating the Contacts table layout

Viewing your contacts in the contacts app

Updated over 8 months ago

The TidyHQ contact table layout is designed to allow you to customise the information you want displayed for your contacts.

Access your contacts table

The first thing you want to do once logged in to your TidyHQ account is to click on Contacts on the left hand side of your dashboard.

From here, you can search for a contact [1], create a new contact [2], configure your column view [3], filter the records you want to see [4] and perform actions on contacts [5]. We will step through these one by one.

Search

From here you can search for an individual user in the search box towards the top of the screen.


Create a new contact

Here you can manually add a new contact into your database.

Configure columns

Configuring your columns allows you to only see the information that is useful or relevant for you.

Click on the table icon on the right hand side [3]. This will bring up the configure columns pop up. Here you can select any information you wish to be displayed within your contacts table. Fields are split into 3 sections; default, membership & custom. The custom options are auto-populated from the custom fields that are created within the Organisation Settings.

Filter

Filtering is about restricting the records that show in the contacts table. An example might be to only show contacts who have an address in NSW.

To access this, click on the funnel icon just to the right of the actions button [4].

Select Add Filter. You will then have four options:

Membership - Allows you to select a particular Membership Level to display and the status of that membership:

Subscription Start Date - Allows you to select a date range start point 

Subscription End Date - Allows you to select a date range end point

Groups - Allows you to select a specific Group to display



Actions

  1. Export All - Your CSV will be generated and will be emailed to the email address in your contact profile. This can take up to an hour.

  2. Add to Group - Here you must select All or any contacts you want to add to an existing Group or you can create a New Group

  3. Merge - Select the contact you want to merge. Merging moves all notes, emails, finances and tasks to the Primary contact.

  4. Trash -  this removes selected contacts from:

  • Groups

  • Tasks

  • Active memberships

  • User permissions

  • Meeting topics & attendance records

  • Outstanding invoices (they are re-assigned to "deleted contact")

  • Family Links (unlinks all contacts)

Transaction records associated with them will be saved.

You can also print your contact list by going to the Print button within your web browser. 


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